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Kayak Camping Client Information Form

Trip Start Date *
Trip Start Date
PLEASE CHOOSE
Name *
Name
ONE FORM PER GUEST PLEASE
Address *
Address
Phone *
Phone
Please input your country code in the country box or leave blank for USA.
Personal/Medical Information
SUNNY COVE SEA KAYAKING GUIDES ARE TRAINED IN WILDERNESS EMERGENCY FIRST-AID. GUIDES ARE EQUIPPED WITH BASIC FIRST-AID EQUIPMENT, A MARINE RADIO AND A SATELLITE OR IN-REACH PHONE. PLEASE BE AWARE WE WILL BE IN A REMOTE SETTING AND PROFESSIONAL MEDICAL ASSISTANCE IS NOT READILY AVAILABLE. DUE TO THE REMOTENESS, TERRAIN, DISTANCE AND WEATHER THERE MAY BE DELAYED OR NO MEANS OF COMMUNICATION AND/OR PROLONGED DELAY IN ABILITY TO OBTAIN MEDICAL ASSISTANCE.
*
Feet/Inches
Pounds
Do you have or have you ever experienced any of the following:
IF YOU HAVE A KNOWN ALLERGIC REACTION THAT COULD RESULT IN ANAPHYLAXIS YOU ARE REQUIRED TO CARRY AN EPI PEN AND PREDNISONE. IF YOU HAVE A KNOWN ASTHMA CONDITION YOU ARE REQUIRED TO CARRY AN EPI PEN, A PHYSICIAN PRESCRIBED INHALER AND PRESDNISONE. IF YOU HAVE A KNOWN DIABETIC CONDITION, HEART CONDITION OR SEIZURE CONDITION YOU ARE REQUIRED TO CARRY YOUR PRESCRIBED MEDICATION. PLEASE BRING THESE MEDICIATIONS WITH YOU TO THE PRE-TRIP MEETING. PLEASE TAKE THE TIME TO READ OVER OUR ACKNOWLEDGMENT OF RISKS FORM – ALL PARTICIPANTS WILL BE REQUIRED TO SIGN THIS FORM PRIOR TO DEPARTURE. YOU CAN ACCESS THE FORM AT WWW.SUNNYCOVE.COM/WAIVER.
Diabetes *
*Due to the remote nature of kayaking in Kenai Fjords National Park, if you have a known diabetic condition you are required to carry your prescribed medication.  Please bring these medications with you to your pre-trip meeting.
Asthma *
*Due to the remote nature of kayaking in Kenai Fjords National Park, if you have known asthma condition you are required to carry an Epi Pen, a physician prescribed inhaler and Prednisone.  Please bring these medications with you to your pre-trip meeting.
Heart Issues *
*Due to the remote nature of kayaking in Kenai Fjords National Park, if you have a known heart condition you are required to carry your prescribed medication.  Please bring these medications with you to your pre-trip meeting.
Seizures *
*Due to the remote nature of kayaking in Kenai Fjords National Park, if you have a known seizure condition you are required to carry your prescribed medication.  Please bring these medications with you to your pre-trip meeting.
Anaphylaxis *
*Due to the remote nature of kayaking in Kenai Fjords National Park, if you have a known allergic reaction which could result in anaphylaxis you are required to carry an Epi Pen and Prednisone.  Please bring these medications with you to your pre-trip meeting.
Are you prone to seasickness? *
We recommend beginning use of sea sickness medication one day prior to departure if you are prone to or are not sure you're prone to motion sickness. Please consult a physician.
Emergency Contact Information
Please list contacts who are not participating in the kayaking trip with you.
Primary Contact Name *
Primary Contact Name
Primary Contact Phone *
Primary Contact Phone
Please input the country code in the country box or leave blank for USA.
Secondary Contact Name *
Secondary Contact Name
Secondary Contact Phone *
Secondary Contact Phone
Please input the country code in the country box or leave blank for USA.
Physician Name *
Physician Name
Physician Phone *
Physician Phone
Medical Insurance Phone *
Medical Insurance Phone
Please input the country code in the country box or leave blank for USA.
Will you have travel insurance for this trip? *
Sunny Cove HIGHLY recommends travel insurance for all your Alaskan adventures.
Gear and Equipment
SUNNY COVE PROVIDES RUBBER BOOTS, SPRAY SKIRTS, POGIES, DRY BAGS AND PERSONAL FLOTATION DEVICES FOR EACH GUEST. PLEASE SEE THE DETAILED MULTI-DAY PACKING LIST PROVIDED TO YOU IN YOUR CONFIRMATION.
KAYAKING IS AN ACTIVE SPORT AND REQUIRES FULL PARTICIPATION BY EACH PADDLER. OUR TANDEM KAYAKS AND GEAR CAN ACCOMMODATE MOST PEOPLE. DUE TO KAYAKER/GEAR LIMITATIONS KAYAKERS NEED TO BE ABLE TO FIT INTO AN XL PFD (PERSONAL FLOATION DEVICE), WEAR A SPRAY SKIRT WITH A MAXIMUM WAIST OF 44” AND BE ABLE TO FIT PROPERLY IN THE KAYAK. KAYAKERS OVER 6’5” MAY NOT FIT COMFORTABLY IN OUR KAYAKS. SINCE WE ALL COME IN DIFFERENT SHAPES AND SIZES, PLEASE CONTACT US IF YOU ARE UNCERTAIN AND WE’LL BE HAPPY TO ANSWER ANY QUESTIONS. PLEASE CONTACT US IF YOU HAVE ANY PHYSICAL LIMITATIONS OR MEDICAL CONDITIONS THAT COULD AFFECT YOUR ABILITY TO PARTICIPATE IN THIS GROUP TOUR.
Personal Flotation Device Size *
Do you need to reserve a Sunny Cove sleeping bag? *
Do you need to reserve a Sunny Cove tent? *
Do you need to reserve Sunny Cove Rain wear? *
Food Preferences
We will do our best to accommodate dietary needs, however we may not be able to accommodate strict, extensive dietary concerns.
General Information
Accommodation's Phone Number *
Accommodation's Phone Number
Accommodation's Phone Number *
Accommodation's Phone Number
Will you have one day of 'cushion' after your kayaking trip? *
We highly encourage giving yourself at least one day of cushion for travel after your trip. Unforeseen circumstances and/or weather conditions may alter return times or dates.
Cancellation Policy
CANCELLATION BY CLIENT: ALL MULTI-DAY TOURS REQUIRE A 50% DEPOSIT AT THE TIME OF BOOKING WITH THE BALANCE DUE 30 DAYS PRIOR TO TOUR DEPARTURE. IF YOU CANCEL THE RESERVATION MORE THAN 30 DAYS PRIOR TO THE DEPARTURE DATE YOU WILL RECEIVE A REFUND, LESS A 3% CREDIT CARD PROCESSING FEE.  IF YOU CANCEL THE TRIP WITHIN 30 DAYS OF THE DEPARTURE DATE THERE IS NO REFUND. IF FOR ANY REASON YOU DO NOT ARRIVE PRIOR TO THE BOAT DEPARTURE ON THE TRIP DATE THERE WILL BE NO REFUND.
WEATHER DELAY/MODIFICATION: ACCESS TO AIALIK BAY / NORTHWESTERN FJORDS IN KENAI FJORDS NATIONAL PARK REQUIRES ROUNDING ONE OR MORE CAPES AND EXPOSURE TO THE GULF OF ALASKA. ALTHOUGH TRIPS ARE RARELY CANCELLED THERE IS THE POSSIBILITY OF A DELAY OR REROUTED TRIP DUE TO ROUGH SEAS AND WIND CONDITIONS. WEATHER MODIFICATIONS WILL BE LEFT TO THE DISCRETION OF SUNNY COVE AND THE WATER TAXI OPERATOR BASED UPON FIELD EXPERIENCE. PLEASE PLAN YOUR TRAVELS TO ALLOW A BUFFER DAY TO RESCHEDULE A DEPARTURE DUE TO ROUGH SEAS OR IN THE EVENT A WATER TAXI PICK-UP IS DELAYED DUE TO BAD WEATHER. THERE WILL BE NO REFUND OR PRO-RATED FEES FOR TRIP STARTS OR PICK-UPS THAT ARE DELAYED OR ALTERED DUE TO WEATHER. IF WEATHER PROHIBITS THE TRIP FROM GETTING OUTSIDE OF RESURRECTION BAY AND INSTEAD BECOMES A MULTI-DAY TRIP INSIDE THE BAY, WE WILL REFUND THE DIFFERENCE OF THE TWO TOURS. WE WILL PADDLE RAIN OR SHINE SO PLEASE COME PREPARED.
SUNNY COVE HIGHLY RECOMMENDS THE PURCHASE OF TRAVEL INSURANCE FOR ALL YOUR ALASKAN TRAVELS. WE WILL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY YOU IN PREPARATION FOR THE TRIP INCLUDING AIRFARE, LODGING, TRAVEL EXPENSES, AND OTHER EXPENDITURES.
I understand the pre-trip meeting will be at 6pm the evening prior to the first day of my trip. *
All pre-trip meetings will be held at our Adventure Center at the Seward Small Boat Harbor.
I have read and understood the cancellation policy. *
The information contained in this form is accurate to the best of my knowledge. *